ERP Cloud Tools

ERP Decision Insights: A Volatile Market

Earlier this year, KLAS published the Decision Insights 2018: National Trends & Best Practices report. In June, we also published Decision Insight reports in two exciting market segments: Enterprise Resource Planning (ERP) and Population Health Management. These brief reports give us a look into the market energy—which vendors are losing customers, which ones are being considered, which ones are winning deals, and why.

The ERP market has long lacked a clear frontrunner but recently been infused with new vitality. The reason? Cloud-based tools. Vendors and customers are paying more attention and making more decisions than they have in the past. All of the vendors included in the report were interested and engaged in the data-gathering and publishing processes, a first for a KLAS Decision Insights Report. I think this is because the Decision Insights ERP report answers several questions and brings several others to light.

Is Cloud King?

The Decision Insights data shows that ERP’s present and future inarguably lie in the cloud. ERP vendors (such as Kronos, GE, and MEDITECH) who lack cloud ERP products are rarely considered by potential customers. On the other hand, vendors (such as Infor, Oracle, Premier, and Workday) who do offer cloud products are considered quite often.

ERP seems to be one of the first HIT markets to go all in on the cloud. Many customers assume that going to the cloud will put all of their problems into someone else’s hands. Overhead burdens and hardware, software, and maintenance costs can be decreased in cloud models, but customers still need high-speed bandwidth. Too many customers don’t understand until it’s too late that there are plenty of potential “gotchas” associated with implementing a cloud-based tool.

Customers who had already gone live with cloud-based ERP tools mentioned in their Decision Insights comments several tips for avoiding these pitfalls. First, a potential cloud customer must test all possible endpoints, including PCs, smartphones, tablets, and all possible browsers and browser versions. Second,  small data-load test in the demo environment might not accurately reflect real-world production conditions. The testing environment must include a large, production-level data load and to test the organization’s network and infrastructure readiness. Customers who invest in a cloud ERP tool will find the most success when following these best practices.

Are There Perception Gaps?

One of the first things many readers of the Decision Insight ERP report will notice is that three vendors—Infor, Oracle, and Workday—are clustered together with similar scores for satisfaction and consideration. Premier, however, ended up with a high satisfaction score but few considerations. The main reason for Premier’s lower-than-expected considerations appear to center around potential customers’ perceptions of Premier. Protentional customers are not entirely sure whether Premier is a software company with a GPO offering or a GPO company with a software product.

Some potential customers are also turned off by the perception that Premier isn’t innovative. This might seem unfair when one remembers that while other ERP vendors have never or only recently released cloud-based tools, Premier’s ERP tool has always been on the cloud. Another reason Premier’s system is often passed by is that it lacks an HR/payroll tool, but Premier’s ERP system isn’t the only one with functionality gaps.

Why are customers giving other vendors the benefit of the doubt for their functionality gaps and passing on Premier? The answer could have its roots in anything from Premier’s messaging to the marketplace or a desire from customers for the newest, shiny tools over established ones. In any case, we are eager to get to the bottom of this mystery.  

How Important is Pricing?

One way we sliced the Decision Insights data was to see which factors were most important in the considerations, wins, and losses of products. We found that pricing was important in 20% of the losses but only 4% of the wins and considerations. At first glance, that disparity seems counterintuitive. However, I think the understandable reason for this difference is that we are at an inflexion point between the old and new ways of doing ERP; cloud and SaaS models are becoming the norm in the ERP marketplace.

ERP Chart

Many provider organizations that have recently replaced or decided to replace their ERP systems complain that the systems are expensive. This is particularly true when it comes to healthcare provider comments about the older Infor offerings. However, most of these legacy ERP tools being replaced are the vendors’ older, non-cloud-based systems. With these systems, it’s not generally the software prices that raise eyebrows—it’s the prices for things like servers, hardware, and licensing. Those items have largely disappeared from the new, cloud-based models.

In addition, Workday’s subscription-based model has really disrupted the market. Other vendors have taken notice, and I believe that any of them who haven’t already shifted their financial models may be forced to do so. As more and more customers move to the SaaS-based tools from Infor and Oracle, I think subscription pricing will cease to be a distinguishing feature and become more of a commodity.

More Answers to Come

ERP has become a rich, aggressive, and volatile market, and there have been some changes just since the April deadline for the data in the report. The new products from Infor and Oracle will change the status quo. We may see both of these vendors join our A list by the time of our next look at the market a few months from now.

As additional ERP buying and performance data pours in and is analyzed at KLAS, we will learn even more about the “why” of these buying decisions, the success of the new tools and products, and how the cloud is affecting healthcare providers. I’ll be sitting on the edge of my seat until then.