OU Health’s Project Apollo 2025
Successfully Implementing Epic
In June 2023, the University of Oklahoma (OU) Health, the state’s flagship academic health system, executed a big-bang go-live of Epic’s EHR across the organization—culminating a three-year, space-themed change journey dubbed Project Apollo that united leadership, clinicians, and IT specialists around a single mission. Robust communication, hands-on “space camp” events, and a disciplined readiness program generated excitement, sustained adoption, and created a stronger organizational culture.
Publish Date: 09/30/2025
| Cost to Implement: | $$$ - Board Approved Cost |
| Time to Implement: | >2 years. |
Key Findings:
- Program Goals
- Keys to Success
- Organizational Outcomes
- What OU Health Did
- How OU Health Did It
- What Is the KLAS Arch Collaborative?
- About OU Health
Access the feedback of
500,000+ clinicians worldwide
Access the feedback of
500,000+ clinicians worldwide
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Topics
Clinician Relationships & Communication, EHR Governance, EHR Implementation, Onboarding EHR Education, Ongoing EHR EducationReader Responsibility
These perspectives are shared to facilitate better collaboration and communication between members of the Arch Collaborative. We encourage organizations to thoughtfully adjust their current operations based on their own experience, the findings of this research, and other complementary sources of information.
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Arch Collaborative Mission
Unlock the potential of EMR solutions to revolutionize healthcare efficiency and care-quality improvements by facilitating collaboration, measurement, and shared learning.
The Arch Collaborative is committed to finding and sharing healthcare technology best practices that forward the efforts of the quadruple aim in healthcare. The engine of the Arch Collaborative is the insights and feedback of thousands of clinicians and caregivers around the world.
Learn more about the Arch Collaborative: https://klasresearch.com/arch-collaborative
The Arch Collaborative is a service of KLAS Research: klasresearch.com
About Arch Collaborative Case Studies
Arch Collaborative case studies are focused on highlighting success that Collaborative participants achieve with or through healthcare technology. They are meant to briefly advertise member success and act as starting points for ongoing communication and collaboration between member organizations.
Case studies are typically published when (1) a verified outcome is recorded (and often verified through the Collaborative survey) and (2) the approach or steps to achieving that outcome aren’t commonly known and would be helpful to other organizations.
All Collaborative members and participants are invited to submit case studies by working with their KLAS guide.
All case studies can be viewed at: https://klasresearch.com/learningcenter/casestudies
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